Irs section 508 compliant pdf forms internal revenue service. Run the accessibility full check view tools accessibility full check start checking. The office of the chief information officer ocio is responsible for hhs section 508 compliance. Create and verify pdf accessibility, acrobat pro adobe support.
This adobe acrobat section 508 accessibility intro training course will help you become familiar and come into compliance with the federal governments ada section 508 accessibility regulations. It is just as easy to build a 508 compliant document as it is to create a non compliant one. Please visit other pages on the navigation pane to the right titled resources to view more information about accessibility and obtaining conformance with section 508. Cms section 508 quick reference guide ms excel 2010. This applies to web applications, web pages and all attached files on the intranet, as well as, the internet. How to create a 508 compliant microsoft word document. Example of an electronic signature field in a pdf document. It is also used to freeze or lock content that should remain intact or in context with other information. This page has information about the section 508 law, and the va section 508 office. Nearly everyone plays a role in carrying out section 508. This includes website content, emails, computer software, gaming systems, apps, and pdf versions of traditionally printed assets. Test for accessibility find an overview of testing methods and the tools to test websites, software, and electronic documents for conformance with the revised 508 standards. Anytime you are preparing an electronic document that will be posted online or distributed via email, whether its an internal document or an external document, you need to follow the section 508 guidelines.
Test and debug a pdf for 508 compliance acrobat pro test and debug a pdf for 508 compliance acrobat pro dc to determine which version you have, find the program under the start menu of your computer or rightclick on the desktop icon and choose properties. Pdfs require 508 remediation as they are not accessible by screen readers. Adobe acrobat reader dc windows section 508 voluntary. Keywords section 508, section 508 compliance, accessibility, microsoft excel, ms excel, microsoft excel 2010 created date. A portable document format pdf is a file format created by adobe to create standard consistency when a. Dec 21, 2000 the purpose of this part is to implement section 508 of the rehabilitation act of 1973, as amended 29 u.
To validate pdfs for section 508 compliance, testers must utilize the tools available in adobe acrobat professionalto conduct manual and automatic section 508 compliance testing. In addition to section 508 requirements, hhs has policies, standards, and requirements for electronic documents that include but are not limited to the following. Making files accessible the checklists are the official hhs accessibility checklists. Similar to websites, pdf forms must be designed to enable keyboard nonmouse users, ensure navigation follows a logical tab order, and provide the instructions and cues necessary to complete the form. These reports include information on the revised section 508 standards from january 2017 and corrections to the ict final rule from january 2018, the web content accessibility guidelines 2. You can create pdfs to meet common accessibility standards, such as web content accessibility guidelines wcag 2. Pdf form documents provide information in a clean and legible manner, and allow users to provide their signature by typing, drawing, or inserting an image file with their name. Thats really what were here to talk about today, were going to talk about what 508 compliance is and really get us to start thinking about how we can start incorporating that into our daily workflows, so that were meeting those requirements going forward.
The checklist from section a forward is based on the wcag 2. May 06, 2019 any time you are preparing an electronic document that will be posted online or distributed via email, whether its an internal document or an external document, you need to follow the section 508 guidelines. The resources in this section were developed by the accessible electronic documents community of practice aed cop. On january 18, 2017, the access board architectural and transportation barriers compliance board. Pdf ua designation certifies that documents are compliant with iso standard 14289, the new international standard for accessible pdfs. These tips can be applied to various document formats such as microsoft word, powerpoint, and excel, as well as adobe pdf documents. How to make your powerpoint 2010 presentations 508compliant. The purpose of the voluntary product accessibility template is to assist federal contracting officials in making preliminary assessments regarding the availability of commercial electronic and information technology products and services with features that support accessibility. How to create accessible portable document format pdf documents that conform to the revised 508 standards. Oct 08, 2019 section 508 section 508 requires that all website content be accessible to people with disabilities. How to create 508 compliant adobe pdf documents dau. Oct 18, 2017 using word to create a 508 compliant pdf.
There is a bit more to making a fillable pdf, but thats a quick description of the electronic signature part. Cms section 508 quick reference guide ms excel 2010 author. Fixing pdf tables for 508 compliance manual tagging duration. Indesign accessibility guidelines for pdf publication. The following checklist is from the united states department of health and human services hhs. May 06, 2019 making files accessible the checklists are the official hhs accessibility checklists. To be in compliance with section 508 of the rehabilitation act, electronic documents must pass all of the applicable requirements on this list. Narrative software uses the information from the accessibility table fields heading rows, columns, caption alignment and summary to produce a tooltip message for each table cell. On february 18 2015 the us access board announced its proposed rule for us federal policy on section 508, and identifies pdf ua as equivalent to wcag 2. A pdf created by scanning a paper document in tiff or another image format is not 508compliant. Posted by sean clifford on october 18, 2017 in training, videos. Format this tool provides bulleted instruction on how to format documents to.
The pdf contains some content footnotes, text, etc. Adobe acrobat reader does not includeany accessibility validation tools and therefore it is not used to test pdfs in this test process. Section 508 requires that when federal agencies develop, procure, maintain, or use electronic and information technology, federal employees with disabilities have access to and use of information and data that is comparable to. Authoring and evaluation features that make it easier to create accessible documents. Dhs section 508 compliance test processes homeland security. The course will cover software features that are designed to help you meet those requirements. Word tips pdf excel tips pdf powerpoint tips pdf microsoft accessibility checker pdf outlook tips pdf how to make your word 20 documents 508 compliant pdf. Acrobat tools make it easy to create accessible pdfs and check the accessibility of existing pdfs. This issue is a violation of section 508 and wcag 2. Electronic and information technology a requirements for federal departments and agencies 1 accessibility a development, procurement, maintenance, or use of electronic and information technology when developing, procuring, maintaining, or using electronic and information technology, each federal department or agency, including the united states postal service, shall ensure. Pdf baseline test process ms word, september 2017 pdf detailed checklist ms word, september 2017.
Previously, section 508 listed a specific set of accessibility requirements that agencies and schools were required to follow for compliance. Seamless section 508 compliance from word to pdf in 8 steps. The checklist below, a series of tables, is based on the content of the pdf. These pdf forms are fully accessible but there is no computation, validation, or verification of the information you enter. Adobe acrobat pro section 508 accessibility introduction live. Ill detail the steps involved in preparing these documents to be 508 compliant and accessible, and ill show how to convert it into a pdf document that is suitable to be shared with others or posted to a website. By using the builtin features within microsoft office, to include word, you can avoid many of the most common mistakes related to accessibility. Refer to the following resources for assistance in creating 508 compliant documentation. The federal government increasingly relies on technology to carry out its business and deliver information to.
Section 508 compliance testing 508 compliance website. In this post i will focus on 508 compliance for word documents, just one piece of ict. Pdf accessibility service to remediate your complex documents most likely did not result in you getting a fully 508 compliant document back. Tip sheet on hhs section 508 requirements and best practices for ms excel 2010 documents.
The section 508 standards are part of the federal acquisition regulation far and address access for people with physical, sensory, or cognitive disabilities. Guidance for creating accessible content in adobe acrobat portable document format pdf that is compliant with section 508. About the section 508 standards united states access board. If tagged pdf failed displays the document may contain scanned pages.
These checklists will help you ensure compliance with the guidelines. The checklist includes compliance with section 508, in addition to other hhs requirements. Conformance to requirements for softwareauthoring tools requirement in the revised 508 standards. Section 508 compliance making charts and graphics created in excel, powerpoint, and various data visualization software packages 508 compliant involves formatting the material so that a person who is printdisabled can use a screen reader such as adobe reader or jaws to read the document out loud and navigate the document in a logical order. This section serves as an overview of the section 508 of the rehabilitation act 29 u. Expand the document category in the accessibility checker pane to view issues figure 8. They contain technical criteria specific to various types of technologies and performancebased requirements which focus on functional capabilities of covered products. The resources in this section were developed by federal agencies and shared here for your convenience. How to make pdf section 508 compliant agile web development.
May 26, 2017 any and all digital communications that a company under section 508 jurisdiction creates must be 508 compliant. To help with the 508 compliance and also as a visual information specialist. Users with impaired vision can see those tooltips as they hover over the cells. Some of the features of an ada compliant pdf include. Follow these steps to use adobe acrobat to create accessible pdfs, check the accessibility of an existing pdf, and fix accessibility issues in a. The portable document format pdf is the standard format for online electronic publication of. If no is the answer to any item, then the document is not 508 compliant. The forms on this page are provided in adobe acrobat portable document format. Learn more about specific considerations for creating accessible forms in acrobat from. In addition to section 508 requirements, hhs has policies, standards, and requirements for electronic documents that include but are not. Title slide, with thumbnail on slide soutline pane showing title 2 if you want, you can add a subtitle or additional information in the field that says, click to add subtitle. Federal compliance with the statute was required by june 21, 2001.